Finance Administrative Assistant

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Finance Administrative Assistant

We are seeking a self-motivated individual with the ability to use their initiative to find solutions to support our finance processes at our head office in Edgbaston, Birmingham.

Location
Edgbaston, Birmingham and home working., B15 1NP
Contact Name
Emma Griffiths
Contact Email
emma.griffiths@sportstructures.com

About Finance Administrative Assistant

The role will involve working alongside the Finance Manager to assist with a variety of financial administrative tasks including debtor and creditor control, preparing refunds, account reconciliation, ordering resources including day to day office duties such as answering the phone.

The successful applicant is required to have excellent computer, numeracy and interpersonal skills. The ability to be organised and prioritise work is also essential. We are looking for an individual that can work as part of a team but who also work independently and be pro-active.

Duties and responsibilities:

  1. Assisting in the preparation of monthly management accounts with the finance officer
  2. Ensuring all orders are processed through our purchase order system
  3. Inputting purchase and sales invoices onto the finance system
  4. Supporting the finance officer in the operation of the current finance system including credit control and raising invoice
  5. Ordering and tracking resources for training provision and administering refunds
  6. Sampling workforce expenses ensuring the amounts being claimed are accurate
  7. Maintaining petty cash, ensuring monies are adequately receipted and the float is replenished
  8. Ordering office supplies where required and dealing with basic IT issues such as replacement of printer toner
  9. Providing high quality customer service including answering the phone and dealing with finance enquiries
  10. Ensuring adequate records are maintained for all income and expenditure using our online booking system to monitor payments of our products and services.
  11. Updating the financial operating procedures if there are any changes to processes
  12. Training and development: To undertake appropriate training and development opportunities
  13. Equality and diversity: To promote equality, diversity and social inclusion issues throughout all of Sport Structures work promoting a positive approach to the work environment and partner relationships. To personally act as an exemplar on these issues.
  14. Health and safety: To ensure the health, safety and welfare of employees and the public by complying with the appropriate health and safety policies, organisations and arrangements and the employment of safe working practices and risk assessment and management and to comply with the No Smoking policy.
  15. Other duties: To undertake other duties, as appropriate, to achieve the objectives of the post, and to assist the organisation in the fulfilment of its overall objectives, commensurate with the post holders salary, grade, abilities and aptitude.

Please apply for the role, please submit:

  • A job application form which can be found via our website https://www.sportstructures.com/about-us/join-our-team/
  • A CV outlining your work experience, skills, training and identify a minimum of 2 referees.
  • A covering letter to describe how your skills, knowledge and experience meet the requirements of the position.

Applications without the above documents, will not be considered. Applications should be submitted to: Emma.griffiths@sportstructures.com

Supporting Documents:

finance-administration-assistant-job-description-2022.pdf (PDF, 233 Kb)

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